Saturday 23rd June 2018

Stallholder Bookings

The Abingdon Food and Drink Festival is organised by the Rotary Club of Abingdon Vesper to raise money for charity. Profits from this event will be used to support the various projects run by the club, both locally and internationally.

New for 2018! There will be a dedicated area for local* stalls, promoting the best our region has to offer.

*For this purpose, local is defined as 25 miles as the crow flies from the entrance gate to Rye Farm Meadow


Due to unprecedented demand, we are no longer accepting applications for the following stall types:

  • Catering stalls
  • Bars
  • Prosecco stalls
  • Coffee stalls

Application Process

Stage 1 - Application

  1. Download and read the Festival Terms & Conditions
  2. Download, complete and return an application form.
  3. Note - for catering stalls you must have a food hygiene rating of 4 or 5.
    For more information on food hygiene ratings see the Food Standards Agency web site.

  4. Click on a button below to download the appropriate form:

Stage 2 - Assessment

We will review your application and notify you whether or not we can offer you a place. We restrict the number of stalls of a particular type to ensure that we have a balanced range of stalls at the event.

Stage 3 - Booking

Successful applicants send through supporting documentation along with payment to complete the booking.
Payment must be made in full within 14 days in order to secure the booking.


The standard pitch size is 3m x 3m and only stall space is provided.

Stallholders need to provide their own gazebo, tables, chairs and other equipment.

Electricity outlets can be provided for a fee if booked in advance.

Drinking water is available on site.

Range of produce

The variety of stalls is designed to ensure a wide range of different products. Consequently, businesses will be invited to participate based on reputation, quality and product type. Businesses who do not complete the registration process promptly may miss the opportunity to participate.

Event promotion

The festival will be listed on local and national Festival Event Calendars. There will be full page colour adverts in Oxfordshire events’ magazines, BBC radio and local radio interviews. Leaflets and posters will be distributed to local shops, cafés, supermarkets, pubs, places of worship, local authority notice boards, libraries and museums in the weeks before the festival. These will be distributed in Abingdon and the surrounding towns and villages. A week before the event road side advertising will be set up. On the day before the event road traffic direction signs will be put up.

Social media

The festival has its own Twitter account. Over 5,000 tweets have already been made and the account has over 1,500 followers. There is also a Facebook account.

Festival website

The profile achieved by stallholders will be greatly enhanced by the photographs and graphics they submit to the organisers to advertise their business at the festival. An entry on the festival web site is included in the booking fee.

Festival programme

A full colour programme will be printed and stallholders may purchase space in the programme to advertise their business. We recommend early application for advertising space as this is likely to sell out quickly.